Ultimate Beneficial Owner Registration

The UBO  Register is in electronic form

Applications must be submitted via dedicated website managed by the Central Registry

Application must be signed with qualified e-signature

More information

Entities subject to registration

The registration is applicable to all companies registered in the Trade Register and to the legal entities that are registered with the Register of Other Legal Entities maintain by the Central Register. 

Who is the UBO

UBO is a natural person or persons who control, whether directly or indirectly, an entity through their powers which result from legal or factual circumstances. These circumstances allow to exert a decisive influence on the actions and activities of the entity, which in turn makes such a person its UBO.

Register of Ultimate Beneficial Owners

The RUBO is a database kept by the Central Registry and it contains information on the UBOs of the entities subject to registration. RUBO is of key importance from the perspective of national financial security and limiting activities connected with money laundering and terrorist financing. It reduces the risk of illegal activities by enabling to obtain information on the UBOs, even in complex ownership structures.

Registration in the Register of Ultimate Beneficial Owners

For the UBO registration, following data needs to be entered into the RUBO:

• data regarding the entity:

• business name; 

• organizational form;

• seat and the address;

• company identification number;

• EDB (Tax Identification Number);

• data regarding  the UBO/representive:

• forename and surname;

• residence address;

• date of birth;

• personal identification number or passport number;

• citizenship;

• information on the volume and nature of shares or rights vested to the UBO.

The data may be entered to the RUBO by authorized persons like Registration Agents. 

The company could give authorisation to the Registration Agents using the official company email address registered in the Central Registry. No Power of Attorney is needed.

The submission to the RUBO cannot be done in writing. It has to be done electronically, by entering the relevant data on the online platform provided by the Central Register.

Sanctions

The Financial Intelligence Unit is a supervisory body that controls and monitors the fulfilment of these requirements, in case of a non-compliance the financial penalties ranging from EUR 5.000 to EUR 10.000 for the legal entity and for the responsible person in the amount of 30% of the penalty for the legal entity.

What needs to be done and how can we help?

• We offer a comprehensive review of the ownership structure of the entities subject to registration in the RUBO.

• As part of our services, we offer to draft a report identifying the UBO and presenting information on the nature of shares or rights vested to the UBO. The report can be drafted in English or Macedonian.

• We offer assistance in the registration process of the UBO on the dedicated website provided by the Central Register. Online support during registration can be provided as a second stage of the identification process, as well as a separate service, in case where an entity has identified the UBO on its own. 

Important registration information

• The Register of Ultimate Beneficial Owners is in electronic form. The website is available in Macedonian language only.

• The application must be submitted on the website managed by the Central Register.

• The application must be signed with a qualified electronic signature.